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Monday, October 24, 2011

E-Notarization is the Future?



E-notarization...If you have been in the Notary Business for any length of time you have probably heard about this coming change. Is it the future of our business? Will it help our business, hurt it, make it more difficult or easier? Questions we are all interested in whether you are a new notary or have some experience.
In a perfect world, the e-notarization program would look something like this: 

First, you get your order for a notarization signing and contact the parties by phone.
Second, you receive the documents to be signed electronically and store them on your laptop.
Third, you appear at the signing, check ID etc., show the documents to the client for review, and have the clients sign electronically on your computer. This will be a special pad, ideally.
Fourth, the one signature applies to all the documents.
Fifth, you electronically notarize the documents one time.
Sixth, you electronically forward the documents back to the requesting party. If it is a loan closing, you could potentially forward the documents directly to the Register of Deeds office for filing. 

Here is a kicker...what if you could do all that without ever leaving your home or office? Video, scanners, e-fingerprinting, electronic conferencing are all available technologies right now. 

Sci Fi Stuff

Here are some future "what if's" for you to consider.What if a electronic finger print or iris (of the eye) scan was enough to notarize a document. A national registry of both is already in place (although currently only used by law enforcement).
What if these 2 types of IDs replace completely usual forms we use today. What could this mean? If ID is completely assured WITHOUT a notary being present, how could the industry change?
Consider this: A bank forwards the documents directly to the borrower. Borrower can sign electronically, have an iris or fingerprint scan completed on his or her own computer, verified by the national data base, "notarized" electronically (there would be some other "certification" process that would not require human interaction) and the documents would be sent directly to the Register of Deeds with a copy sent to the lender.
Quick, painless, no chance for human error. Lenders usually work up to the last minute to complete documents for signing, so this would work perfectly into their business model.

Ok, back to present day. I do not think this is out of the question. This is why notaries need to be organized to have input into the system. We need groups that will stand up for us and our careers. If you are not already part of a notary organization, and you are not signed up as part to keep current on issues related to your career, I urge you to do so now.Keep in touch with other notaries nationwide. Share ideas. Maintain high ethical standards. Constantly learn from whatever source you can. Be the best that you can at your job and always seek excellence in what you do.
This will make it much harder to take us out of the equation in the future. Offer real professionalism each and every time, and make it difficult to do without our expertise.
E-notarization may be the waive of the future, but if we take control of the argument through our actions and professionalism, there will be a bright future for us all. 

Not convinced yet? Check out this e-notarization site.

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